CalConnect Conferences (formerly called "Roundtables") are member events. Members may send as many representatives as they wish, although there may be a maximum number of attendees established by the venue. Registration for the Conference is first-come, first-served.
Attendance at CalConnect Conferences is generally limited to CalConnect member representatives; however, a prospective member may send one or more Observers to a single Conference to determine whether or not it wishes to join. Observers pay the same registration fee as regular participants and may participate in all Conference activities, but may not vote.
CalConnect plans its events to occur three times a year, roughly the first full week in February, June, and October. The timing is deliberately approximately midway between IETF meetings, with the intent that the meetings may help to "drive" one another. CalConnect Conferences generally last from noon on Wednesday through mid-afternoon on Friday.
The general format of a CalConnect Event week is as shown below. Specific schedules for the week and topical agendas for the Conference sessions are posted on that event's logistics page. For more information on CalConnect Interoperability Test Events, please see the CalConnect Interoperability Test Event page.
|Monday||CalConnect Interoperability Test Event (begins with breakfast)|
|Tuesday||CalConnect Interoperabilty Test Event all day|
|Wednesday||CalConnect Interoperability Test Event until noon
CalConnect Conference opens at lunch and goes through the afternoon
|Thursday||Conferencee all day|
|Friday||Conference until mid-afternoo; close of meeting|
Optional sessions such as practicums, demos, and an introductory Q&A for new attendees will usually be held Wednesday morning prior to lunch. Opportunities for BOFs and informal chats are built into the schedules for both the Test Event and the Conference.
European Events have a slightly different schedule, with the regular Conference sessions all afternoon on Wednesday, Thursday and Friday, and symposia or workshops on Thursday and Friday mornings, to facilitate remote participation in the Conference sessions from people in North America.
The Consortium provides breakfast, lunch and breaks throughout the week. Additionally, the Consortium provides a dinner for Test Event participants and observers on Monday; a reception on Wednesday evening, and a group dinner on Thursday evening.
Registration in advance is required for all individuals participating in Consortium Roundtables. The fee covers all costs associated with the venue and providing Consortium support. In addition the fee covers breakfast, lunch and morning and afternoon breaks (no afternoon break on the last day), plus the social event the second evening of the Roundtable.