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The Calendaring and Scheduling Consortium is incorporated in the State of California as a Nonprofit Mutual Benefit Corporation. The affairs of the Corporation are managed by a Board of Directors. The purpose of the Board of Directors is to manage the affairs of the Corporation as a corporate entity, and not to become involved as the Board in the technical work undertaken under the auspices of the Consortium. The Board of Directors currently has four elected members, but may be expanded to five members in the future if appropriate. In addition, the Chair of the Steering Committee is a non-voting ex officio member of the Board of Directors.
The day-to-day affairs of the Consortium are managed by the Executive Director, who is responsible to the Board of Directors and the Steering Committee for the management of the Consortium.
The technical direction of the Consortium, and the management of its technical activities, is directed by a Steering Committee composed of representatives from member organizations of the Consortium. The Steering Committee is intended to have representatives from each type of member of the Consortium (Large, medium and small vendors, Academic Institutions, Open Source organizations, other standards-setting organizations,non-profit organizations, customers, and individual members).
All Founding Members of the Consortium -- organizations that join the Consortium prior to its public launch -- are entitled to a seat on the Steering Committee. If any member categories are left unrepresented, then the first such member to join the Consortium will achieve a seat on the Steering Committee. Subsequent membership in the Steering Committee will be chosen by a process to be determined by the Steering Committee.
The Steering Committee will normally work electronically or via periodic teleconference. In person meetings may be scheduled occasionally, especially in conjunction with other activities, such as Roundtables.
The TC-Chairs Committee consists of the Chairs of the active Technical Committees and functions as an ongoing status and coordination group for the Technical Committees under the guidance of the Steering Committee. The Chair of TC-Chairs is appointed by the Steering Committee upon recommendation by the Chairs of the Technical Committees. TC-Chairs meets by conference call and electronically on a regular basis as determined by the committee, generally weekly, to ensure that TC activities are monitored and guided as necessary. TC-Chairs is also charged by the Steering Committee with final approval for publication of Technical Committee documents which have passed Last Call status.
Technical Committees (TCs)
Any member of the Consortium may propose a Technical Committee, and nominate an individual to lead the TC if it is approved. Approval of a new Technical Committee is made by the Steering Committee after reviewing the proposed scope of work, charter and schedule, and assessing the interest of the general membership of the Consortium in participating in the proposed TC. Members of the Consortium may join and participate in any TCs they choose. At the discretion of the leader of a Technical Committee, and with the approval of the Steering Committee, an outside expert not representing a member of the Consortium may be invited to participate in the work of the TC, on the grounds that the participation of the individual will greatly enhance the work of the TC and benefit the Consortium as a whole.
Technical Committees are generally expected to work electronically to ensure that all participants have an equal opportunity for involvement, but in person meetings of TCs may be held by mutual consent. Consortium Roundtables also offer an opportunity for TC meetings, with the advantage that any attendees at the Roundtable may participate in the TC meeting, thus giving a broader perspective on the issues being discussed.