CalConnect XIV - February 2-6 2009

CalConnect Interoperability Test Event - 2-5 February
CalConnect Roundtable XIV - 4-6 February

Microsoft, Redmond, Washington
Monday, February 02, 2009 to Friday, February 06, 2009
Recent Changes: 

Information current to January 22, 2009
Schedule Change Updates, Dinner Locations

CalConnect XIV, consisting of a CalConnect Interoperability Test Event and a CalConnect Roundtable (Members Meeting), will be held in Redmond, Washington, Monday-Friday, February 2-6, 2009, hosted by Microsoft.

The IOP Testing will take place all day Monday and Tuesday February 2-3, and Wednesday morning, ending at noon on Wednesday February 4th. The Roundtable will begin with lunch at 12:30 on Wednesday the 4th, and last through early afternoon Friday the 6th. An optional Introductory Q & A about CalConnect, intended for first-time attendees, is scheduled at 11:00 on Wednesday the 4th.

CalConnect Interoperability Test Event: The IOP Test Event event is open to both members and non-members as participants or as observers; please see IOP Test Event February 2009 for current information. Check back often as this will be updated as we get nearer to the event.

You do not need finished or polished code to participate in the IOP testing; in fact as soon as you have something working at all, testing against other participants can help debugging and code development, especially in identifying red herrings and wrong decisions.

Please Note: This is a regular IOP test event focused on calendaring servers and desktop clients. The next Mobile Calendaring IOP Test Event has not been scheduled but will take place later in 2009.

Roundtable XIV: The Roundtable Members Meeting will feature a presentation by Ben Fortuna, the author of iCal4j, and CalConnect's 2009 Guest Speaker. Additionally, the Roundtable will as usual offer Technical Committee sessions, to which all members and observers are welcome, informal BOFs (Birds of a Feather sessions), plus additional sessions and committee meetings.

Friday morning will be the full Plenary meeting of the Consortium, open to all participants. This session will include report-outs from all Technical Committees, possibly demonstrations resulting from the IOP testing earlier in the week, and establishment of future goals and directions for the Consortium.

International Visitors 

International visitors who are not U.S. Citizens or hold a valid U.S. passport should acquaint themselves with any changes in U.S. travel and visitor policy since their last visit to the U.S. at Attendees who require a Letter of Invitation to obtain a visa should contact Dave Thewlis, CalConnect Executive Director, at Please be aware that you will must have registered for the event before a Letter of Invitation can be issued.

Registration Information 

Please see Registration and Payment Options to choose your registration type and payment option for the Roundtable and/or the CalConnect Interoperability Test Event.  


The Interoperability Test Event and the Roundtable will take place in Building 40, Room 1261 ("Constance") on the main Microsoft campus in Redmond, Washington. Please see Redmond Campus Map or Main Campus Map.

Please part in a marked Visitor Parking space. You will need to complete a parking form with reception. If you wish, you can download the form, and bring the completed form with you to expedite the process: Microsoft General Visitor Parking Registration (this is a .doc file).

Visitor Registration: We will provide a list of registered individuals to our hosts the week prior to the event. When you arrive at Building 40 the receptionist should have a pre-printed visitor badge waiting for you which will be good for the entire week. You will have to have an escort to the meeting room; the receptionist will know to summon someone. If you do not have a badge waiting, please sign in for the day and call 707-498-2238 (Dave Thewlis); we'll make sure someone comes to bring you to the room.


Airport Information: The Seattle Area is served by Sea-Tac International Airport. Microsoft is approximately 25 miles northeast of the airport in Redmond, Washington.

Ground Transportation: Information on rental cars and shuttles is available at Sea-Tac Ground Transportation.   


There are a wide variety of hotels within a few miles of the Microsoft Campus in Redmond. The hotels shown below are a sampling of hotels closest to the Redmond Campus. However, none of the hotels listed are within comfortable walking distance. Some may offer a local shuttle to Microsoft; please check with the hotel you are considering.

Marriott Redmond Town Center
7401 164th Avenue NE
Redmond, WA 98052
Phone: +1 425 948 4000

Marriott Residence Inn Seattle East/Redmond
7575 164th Avenue NE
Redmond, WA 98052
Tel: +1 425 497 9226
Free Internet, Free Parking

Fairfield Inn Bellevue
14595 NE 29th Place
Bellevue, WA 98007
Tel: +1 425 859 6548
Free Internet, Free Parking

Silver Cloud Inn Redmond
2122 152nd Avenue NE
Redmond, WA 98052
Phone: +1 425 746 8200

Marriott Courtyard Bellevue
14615 NE 29th Place
Bellevue, WA 98007
Tel: +1 425 869 5300
Free Internet, Free Parking

Woodmark Hotel on Lake Washington
1200 Carillon Point
Kirkland, WA 98033
Tel: +1 425 822 3700

Test Event Schedule 

The IOP Test Event begins at 0800 Monday morning and runs all day Monday and Tuesday, plus Wednesday morning. The Roundtable begins with lunch on Wednesday and runs until early afternoon on Friday.

A downloadable iCalendar.ics file with the entire schedule will be available once the specific sessions are scheduled. 

Monday 2 February
0800-0830 Opening Breakfast
0830-1000 Testing
1000-1030 Break
1030-1230 Testing
1230-1330 Lunch
1330-1530 Testing
1530-1600 BOFs/Break
1600-1800 Testing

1900-2030 IOP Test Dinner
Desert Fire Grill, 7211 166 Ave NE, Redmond
Tuesday 3 February
0800-0830 Breakfast
0830-1000 Testing
1000-1030 Break
1030-1230 Testing
1230-1330 Lunch
1330-1530 Testing
1530-1600 Break
1600-1800 Testing
Wednesday 4 February
0800-0830 Breakfast
0830-1000 Testing
1000-1030 Break
1030-1200 Testing
1200-1230 Wrap-up
1230 End of IOP Testing

1230-1330 Lunch/Opening1  


Conference Schedule 

The IOP Test Event begins at 0800 Monday morning and runs all day Monday and Tuesday, plus Wednesday morning. The Roundtable begins with lunch on Wednesday and runs until early afternoon on Friday.

A downloadable iCalendar.ics file with the entire schedule will be available once the specific sessions are scheduled. 

Wednesday 4 February
1100-1200 Introduction to CalConnect2
1230-1330 Lunch/Opening
1330-1430 "Dog Food" Session
1430-1530 TC Timezone; Workshop Report
1530-1600 Break
1600-1700 Calendaring Standards Roadmap
1700-1800 Guest Speaker: Ben Fortuna

1800-1930 Welcome Reception3
On site, Hosted by Microsoft
Thursday 5 February
0800-0830 Breakfast
0830-0930 TC MOBILE
0930-1000 BOF
1000-1030 Break
1030-1230 TC CALDAV
1230-1330 Lunch
1330-1500 TC iSCHEDULE
1500-1600 TC FREEBUSY
1600-1615 Break
1615-1715 CalConnect: Contributing to the World Wide Calendar
1715-1800 Steering Committee

1930-2130 Group Dinner3
Maggiano's Little Italy, 10455 NE 8th Street, Bellevue
Friday 6 February
0800-0830 Breakfast
0830-0930 TC EVENTPUB
0930-1030 TC XML
1030-1100 Break
1100-1200 TC USECASE
1200-1230 TC Wrapup
1230-1300 Working Lunch
1230-1400 CalConnect Plenary Session
1400 Close of Meeting
1The Wednesday noon lunch is for all opening break is for all attendees as they arrive
2The Introduction to CalConnect is an optional informal Q&A session for new attendees (observers or new member representatives)
3All Roundtable and IOP Test Event participants are invited to the Wednesday evening reception
4All Roundtable participants are invited to the group dinner

Breakfast, lunch, and morning and afternoon breaks will be served to all participants in the Roundtable and the IOP test events and are included in your registration fees.

Topical Agendas:

CalConnect: Contributing to the World Wide Calendar Thu 1615-1715
Discussion on future directions for CalConnect
Follow-on to the Calendaring Standards Roadmap session on Wednesday

Calendaring Standards Roadmap Wed 1600-1700
1. Current status of key standards
2. Discussion of future work on those standards
3. Other calendar standards not being examined in CalConnect,
e.g. OASIS, Web 2.0, W3C, microformats...
4. Open discussions: where should we be going with calendaring standards and technology in the medium to long term? What kinds of standards and integration are consumers looking for? What more should CalConnect be doing to promote this.

"Dog Food" Session Wed 1330-1430
An opportunity to experiment with state-of-the-art calendaring implementations

TC CALDAV Thu 1030-1230
1. Progress and Status Update
1.1 IETF
1.2 CalConnect
1.3 CalDAV Scheduling
2. Open Discussions
2.1 Calendaring and CalDAV Extensions
2.2 Case Study on Improving CalDAV Client/Server Performance
3. Moving Forward
3.1 Plan of Action
3.2 Next Conference Calls

TC EVENTPUB Fri 0830-1000
1. Presesntation of REFERENCE RFC
2. Open Discussion
3. Direction and approval

TC FREEBUSY Thu 1500-1600
1. Brief history of TC-FB
2. Progress/activities since RT XIII
3. Walkthrough of final FB read URL draft
4. Life after FB read URL - what's next for TC-FB?

TC IOPTEST Wed 1315-1330
Review of IOP test participant findings

TC iSCHEDULE Thu 1330-1500
1. Progress and Status Update
2. iSchedule Overview
3. Open discussion 3.1 Security
3.2 Discovery
4. Moving Forward
4.1 Plan of Action
4.2 Next Conference Calls

TC MOBILE Thu 0830-0930
1. Summary of European Mobile Calendaring Interoperability Test Event
2. Discussion: How to increase adoption of iCalendar on mobile platforms
3. Discussion: White paper on CalDAV considerations for mobile devices
4. Planning for future work
4.1 Mobile calendaring workshop & labs
4.2 Milestones and work products

TC TIMEZONE Wed 1330-1430
1. Workshop Roundup
2. Presentation of draft RFC
3. Next steps

TC USECASE Fri 1100-1200
1. Review Resources document - concerns and issues
2. Discuss future directions

TC XML Fri Feb 6 0930-1030
1. Review final document
2. Initiate internal last call befomre submission to IETF
3. Next steps for the TC

Scheduled BOFs

Requests for BOF sessions can be made at the Wednesday opening and known BOFs will be scheduled at that time. However spontaneous BOF sessions are welcome to be called at BOF session time during the Roundtable.