Current as of February 2019
CalConnect Conferences (originally called "Roundtables") are member events. Members may send as many representatives as they wish, although there may be a maximum number of attendees established by the venue. Registration for the Conference is first-come, first-served.
Although attendance at CalConnect Conferences is generally limited to CalConnect member representatives, a prospective member may send one or more Observers to a single Conference to determine whether or not it wishes to join. Observers pay the same registration fee as regular participants and may participate in all Conference activities, but may not vote.
Additionally, organizations with which CalConnect has a liaison relationship may send representatives to CalConnect Conferences. Liaison representatives pay the same registration fee as regular participants and may participate in all CalConnect activities, but may not vote.
CalConnect holds three Conferences per year, roughly the first week in February, June, and October. The exact dates for each is agreed with the host when a hosting offer is accepted, and prior to announcement of the dates and venue.. CalConnect Conferences are currently four days, and may last from Monday throught Thursday, or from Tuesday through Friday, also agreed with the host before the Conference is announced.
The session schedule for the week and topical agendas for the Conference sessions are posted on that event's logistics page. Each day begins with morning coffee at 0830-0900, followed by sessions in the morning, lunch at 1230-1330, and sessions in the afternoon, ending at 1730. Morning and afternoon breaks with refreshments are from 1030-1100 and 1530-1600.
Sessions are generally one of four types:
A - Adminstrative
G - General
T - Technical
W - Working session
An optional introductory Q&A for new attendees is usually held the first morning. Opportunities for BOFs and informal chats are built into the schedule. Our current practice is to reserve the afternoon of the last day (Thursday or Friday) for working sessions such as interoperability testing and joint work on projects.
CalConnect provides morning coffee, lunch and breaks throughout the Conference. There is also a Welcome Reception the first event, generally provided by the host, and a group dinner the evening prior to the last day, provided by CalConnect.
Registration in advance is required for all individuals participating in CalConnect Conferences. The fee covers all costs associated with the venue, catering, and the group dinner.